Since 01.03.2021 the update from XELOS 8 to XELOS 9 can be performed.
Please note all information in our update guide.
All new features that are available after the update can be found in our documentation.
XELOS 9 - Changelog
New XELOS 9 Theme
Hints:
After the upgrade, XELOS still uses the old theme. You have to change it manually under > Basic settings > Theme > XELOS THEME X9 must be changed
The following functions are not yet available in the theme when XELOS 9 is launched: Tracking, Additional Links, Disclaimer, Login Note
We recommend to test the new theme on a staging server in advance.
Completely new developed theme based on current JS technologies (VUE JS)
Developed according to mobile-first approach with full responsivity and support for mobile devices
Easy adaptation to CI with own color scheme, font, logo and mood image for login
New frontend/backend communication for faster page loading for users
New navigation concept with "big menus" for more overview
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1st level menus are larger and easier to use
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Short texts + icons can be used for each menu item for support and explanation
New group menu
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A separate menu system for groups gives users faster access to their own groups
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Integrated group search allows users to quickly find new content
Central search
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The search function has been integrated more prominently into the new design and uses a larger area to present search results directly to the user for faster access to relevant content.
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The most recently executed search terms are suggested directly
Technical Requirements: IE Edge, Current Firefox / Chrome / Safari.
Microsoft 356 Integration
Once connected to Office 365 in XELOS, the following new features are available:
NEW: Integration with Microsoft Teams.
In Microsoft Teams, XELOS can now be integrated as an app in search
NEW: M365 Calendar
Outlook can now be subscribed to as a calendar in XELOS Calendar
NEW: M365 Search
In the XELOS search you get a new tab Microsoft 365, here you can now also search for files from the Microsoft environment.
General
NEW: Follow Dialog UX
The user dialog for configuring the follow settings now offers an improved usability through a clearer dialog, as well as the reduction to essential options.
NEW: Follows - Default & Forced Follows
The new Default Follows feature provides the administrator with a way to specify which content users will follow by default. The user can later adjust the default settings as desired.
For particularly relevant content such as "Important Employee Information" with safety and danger notices, FORCED FOLLOWS can be used to ensure that it reaches all employees. This following cannot be removed by the user
NEW: Follow - Settings
Shows the followed items and allows to easily customize or remove the follow settings
NEW: Notification Settings
The admin can set one of four priority levels per notification for modules.
NEW: System Statistics
The new statistics system ensures a high-performance storage of the relevant data histories.
The usage of the individual instances can be better analyzed
NEW: Calendar iCal Import
iCal files can now be imported into an editable calendar
With the iCal URL Import, calendars from third party applications can be imported and displayed in XELOS
NEW: Quick search for widgets
The widget portlet now offers a quick search feature
NEW: Content Editor
The new editor now offers many new features like drag and drop, copy paste, emoticon selector also with ":" and mentions in wiki and forum posts
NEW: Auto-Suggest for links
Entering '$' opens an inline selector that directly displays the most recently created documents
NEW: Hashtag auto-completion
Tags in texts are supported with an inline autosuggest and already used tags are suggested directly
Security
NEW: Audit Log
Central system for logging security-relevant changes to the system
In the standard system, the creation, modification and deletion of rights and configuration adjustments, documents and workflows are logged for authorized persons with the time, user and modification displayed.
NEW: Support TLS encryption for LDAP connector
NEW: Support for Basic Auth login to Elasticsearch Server
NEW: Mail on new device / mail change
Forum
NEW: New forum type for bulletin board
For announcements and advertisements the new forum type offers a time controlled expiration of content.
Improved: Portlet Recent posts in the forum
Optimized view and new configuration options
CMS
NEW: Layout Manager
The new layout manager allows individual designs in the CMS, which can also be adapted responsively.
NEW: Footer
In the footer of the respective page, the creation/last editing date is indicated.
NEW: Doclinks
CMS pages can now also be liked or shared
NEW: File attachments
The CMS now offers a significantly improved handling of file attachments.
NEW: Templates
Templates can now be created and saved for CMS pages.
DMS
Documents in the DMS can now be assigned metadata, which can also be used for templates.
Employee directory
NEW: Redesigned extension for the display of user activities:
For example, the actions of the activity history can now be displayed here in the employee directory
NEW: Follows and followers are now available as field types in the lookbook
NEW: Field type category
Allows the selection of several predefined values from the system categories
Groups
NEW: Archiving
Groups can be archived with content
A period of inactivity until archiving can be set
Tasks
NEW: Kanban Board
Allows quick and easy management of task lists
Event Planner
Eventplanner can be used with Google Maps Portlet
Guest registration can be enabled
Search
NEW: Advanced Facets
Customizable filters are now available for search
NEW: Dynamic Index Values
Search now supports dynamic index values
NEW: Rolling Index Update
Every day a part of the index is re-indexed in the background
Performance
NEW: New document indexing service
XELOS document indexing offers a completely new indexing engine that now scales much better.
The new document index dashboard provides information about the current process status, the performance of the processing as well as possible problems at any time.
NEW: Optimized CRON and DAEMON performance
With numerous internal optimizations and intelligent caching methods, the performance of all background processes has been improved.
Wiki
NEW: Draft / Live Version
With the new draft mode it is now possible to edit wiki pages without having the changes directly visible to other users. Only after final content creation the changes can be taken live.
NEW: Templates
You can now create and save templates for wiki pages.
Internal / Administration
NEW: New CLI Tool
The php xf CLI tool provides central functions for the daily administration of a XELOS system.
NEW: Directory synchronization for LDAP
For the synchronization of employees and profiles, an LDAP server can now be used in addition to an AD.
NEW: AD-Sync: Anonymization
If an employee leaves the AD, an anonymization can now take place instead of deleting a user, so that the user continues to exist.
NEW: Navigation editor with auto-suggest for parameters
If you add a CMS instance in the navigation, you will now get suggestions for CMS pages in the "Command" field.
NEW: New system log
The new system log offers a better configurability of the error cases to be logged. This can now be controlled per cron / daemon as well as on the CLI with the help of new verbosity parameters.
A new detail view and improved search function in the log
A new error ID, which is displayed on error pages, also provides the administrator with a quicker reference to the corresponding error log in case of user problems.
NEW: PWA
Via the system_pwa library, XELOS can also be used as an app on desktop PCs. By installing XELOS on Windows 10, you also get the familiar Windows banner for notifications.
End of Life Module
EOL: XOI XELOS Office Integration
The module will be discontinued and replaced by the new M365 integration.
EOL: Internet Explorer support
XELOS 9 only supports technically up-to-date browsers such as Chrome, Firefox and Edge.
EOL: SQL search
XELOS 9 only supports Elasticsearch. The search must be changed before the upgrade